East Ferry Parish Meeting was virtually held on Tuesday 1 September 2020, from Ferry Farm, East Ferry.

Extraordinary Meeting due to Covid-19.

Meeting Opened:  

12.30pm

Agenda:

Numbers present:
4 Parishioners – Mark Pettitt (Chairman), Andrea Pettitt (Clerk), Trish Halmshaw (Charitable Trust Chairman) and Jane Tipple (Treasurer)

Adoption of last minutes:

by Jane Tipple and seconded by Trish Halmshaw

Financial Reports: 

All activity since 1 April 2019 and current total for the village account as at 31st March 2020. East Ferry Parish Meeting account - annual figures - balance 31/03/2019 - £297:                                     

In:

  • - £100 Precept (1/4/19)                                                           

Out:

  • - £50 Xmas Party Deposit
  • - £30 Village Poppy Wreath
  • - £152.75 Xmas Party Balance

Total as at 31 March 2020 – £ 164.25.

Audit Paperwork

All books/receipts and paperwork were shown online at the meeting for all to view. Details of these will be posted on our noticeboard and website.

The audit paperwork for the previous year’s accounts was agreed by all in attendance, and signed off by the chairman, in order as stated below: -

  • The Annual Governance Statement (Section1)
  • The Accounting Statement for 2019/20
  • The annual Internal Audit Report 2019/20 was checked, completed and signed by Trish Halmshaw of Kinnard, High Street, East Ferry, DN21 3DZ on 2nd September 2020.
  • The Notice of Date of Commencement of the Period for the Exercise of Public Rights – Accounts for year end 31st March 2020 will be displayed on our village noticeboard

Correspondence:

There has been little in the way of correspondence since October 2019, mainly due to the Covid-19 pandemic. The past few months have been testing times for most, and luckily our very friendly and helpful community has rallied together and helped each other whenever needed.

We are very lucky to live where we do and with continued care and attention, we will all get through this safely.

Future events:

With restrictions still in place due to Covid-19, we are yet to see lockdown eased so we can enjoy one another’s company safely. There are no future events planned.

Any other business:

  • Gates onto village green
    - Jane Tipple and Lee Wray offered to make and fit some wooden gates for the entrance of our village green. These are now in place and look amazing. A big thank you to you both for volunteering to do this.
  •  Fencing around the village green.
    Jane Tipple and family have spent a lot of time clearing out debris and tidying up the village green area and have placed fencing around the area. A lot of hard work and effort has gone into making this area a safe place to visit, so again, a big thank you goes to Jane and her family for doing this.

Meeting closed:

1.30pm

Date of the NEXT Village Meeting:

To be discussed.